April and May 2023 OHSAA Athletic Discussion Meetings

The 2023 Ohio High School Athletic Association Athletic Discussion Meetings have been finalized with the dates and locations for the six meetings listed below. OHSAA Director of Compliance Kristin Ronai will review the 2023 referendum issues and Executive Director Doug Ute will discuss topics of current interest to administrators involved with or interested in the school’s interscholastic athletics program. Meetings will last no more than two hours, and there is no cost to attend.

The meetings are intended for superintendents, high school principals, high school athletic administrators, 7th-8th grade principals, city supervisors and board presidents. Attendance by at least one school administrator is highly encouraged.

Member schools are permitted to register a maximum of four school administrators for the OHSAA Athletic Discussion Meetings. We have asked all other school administrators to coordinate their registration efforts through you, the high school athletic administrator. The link to the registration form is as follows:

https://ohsaameetings.hometownticketing.com/embed/all.

An email will be returned to you to indicate that your registration has been received.

Here are the sites and dates for the 2023 OHSAA Athletic Discussion Meetings:

Westerville Meeting

Monday, April 17– 10:00 a.m.

Quest Conference Center

9200 Worthington Rd., Suite 400

Westerville, OH  43082

 

Athens Meeting

Wednesday, April 18 – 10:00 a.m.       

Ohio University Inn and Conference Center

331 Richland Ave.

Athens, OH  45701

 

Streetsboro Meeting

Tuesday, April 25 – 10:30 a.m.

Streetsboro High School Auditorium

8585 State Route 14

Streetsboro, OH  44241

 

Cambridge Meeting

Thursday, April 27 – 1:30 p.m.

Pritchard Laughlin Civic Center

7033 Glenn Highway

Cambridge, OH  43725

Clayton Meeting

Friday, April 28 – 10:00 a.m.

Northmont Community Auditorium

4916 W. National Road

Clayton, OH  45315

Special Note:

Enter Door 2, Northwest Side of School

 

Tiffin Meeting

Monday, May 1 – 9:00 a.m.

Camden Falls Reception & Conference Center

2640 S. State Route 231

Tiffin, OH  44883

Special Note: This meeting is in conjunction with

the NWDAB Administrators Meeting. The NWDAB

portion of the meeting and special awards will begin

at 9:00, with the OHSAA presentation to begin at

approximately 10:00. Lunch will also be provided.

NIAAA/OIAAA: Professional Development Opportunity

News Release
NIAAA/OIAAA: Professional Development Opportunity
Quality Program Award (QPA), National Interscholastic Athletic Administrators Association (NIAAA)
Ohio Athletic Administrators that are interested in pursuing the distinguished NIAAA

Quality Program Award are invited to attend one of two virtual informational meetings
conducted by:
Randy Tevepaugh, CMAA, NIAAA QPA Mentor
Don Bales, CMAA, NIAAA QPA Coordinator

The virtual meetings will be conducted on Wednesday, February 8th at 9:00 a.m. and
Sunday, February 24th at 7:30 p.m. Those administrators interested in participating
should contact Randy Tevepaugh at rtevepaugh@scsrockets.org An email notification will be sent prior to the meeting
time(s) detailing pertinent information regarding participation.

The Bruce Brown Award of Excellence will be awarded to those administrators and
school districts achieving this level of Professional Development from the OIAAA.

Additionally, a national recognition will be made at the National Athletic Directors Conference in December of each year.

Past Bruce Brown Award Winners

Year School Athletic Director
2015 Gilmour Academy Jeff Walrich
Worthington Kilbourne Jeff Todd
Ottawa Hills Tim Erickson
Streetsboro Randy Tevepaugh
2016 Wyoming Jan Wilking
2017 Anderson Kyle Bing
Brush Mike Murphy
Mason Scott Stemple
2018 Hilliard Darby Chris Ludban
Proctorville Fairland Jeff Gorby
Galion Kyle Baugh
Marietta Rick Guimond
Rocky River Mark Wagner
St. Joseph Academy John Manuszak
Sycamore Phil Poggi
2019 Findlay Nate Weihrauch
Loveland Brian Conaster
Woodridge Nick Mayer
2020 No Winners Covid
2021 Turpin Tony Hemmelgarn
Brunswick John Justice
Streetsboro Randy Tevepaugh
Shenandoah Eric Scholtis
Plymouth Josh Calame
Fort Frye Barb Sleek
2022 Madeira Joe Kimling
2023

OIAAA 3rd Strategic Plan

OIAAA 3rd Strategic Plan

 

Building a Committee of OIAAA Members – April 25, 2021

 

SWOADA – Chris Weaver, Kettering Fairmont High School (unable to attend)

NWOIAAA – Jeff Hill, Eastwood High School

NEOIAAA – Ryan Peters, Beachwood High School (unable to attend)

SEOIAAA – Keith Dettwiller, Piketon High School

CEOIAAA – Heath O’Neal, Dublin City Schools

EOIAAA – Chip Amicone, Garaway High School

 

Committee:

Julie Renner: OIAAA Assistant Executive Director

Joe Roberts:  Southwest District Representative

Joe Kimling:  OIAAA Secretary

Gary Spinell: OIAAA President-Elect

Rick Guimond: OIAAA President

Bill Schumacher: NEOIAAA Representative in attendance 

Tony Williams: SEOIAAA District Representative 

Heather Beck:  Female Representative

Randy King:  OIAAA Treasurer

Glen Gillespie: OIAAA Executive Director 

 

Ken Baker: Strategic Plan Lead

 

OIAAA Successes 

  1. PD/Conference
  2. NIAAA Relationship
  3. Networking
  4. Mentoring Opportunities
  5. Respect Profession
  6. Recognition
  7. Becoming Involved
  8. Scholarships
  9. Structure
  10. Transparency
  11. Social Media
  12. Status
  13. Nuts and Bolts (Procedures)

 

OIAAA Challenges

  1. Diversity
  2. Membership Balance (Dues)
  3. Mentoring
  4. Licensure/Certification
  5. Outreach/Visibility
  6. Finances
  7. P.D. (options)
  8. Relationships
  9. Influence w/other Professional Associations in the state of Ohio
  10. Promotion
  11. Social Media/Communication 

 

OIAAA 3rd Strategic Plan starting 2021

 

Goal 1 – MEMBERSHIP

The OIAAA will increase dual membership to reach 800+ members.

1.1: Promote an all-in initiative of 10% of leagues.

1.2: Explore alternative membership -1.3: Relevance to nonmember ADs (why Join)

1.4: Increase Middle School AD, Female ADs, and Minority ADs, to address the diversity of overall membership, by 20% over 5 years.

1.5: Continue to develop mentoring programs with current and retired ADs.

 

Goal 2 – FINANCIAL

The OIAAA will maintain current financial stability based on:

2.1: Review/Audit committee to promote complete transparency.

2.2: Keep a “Rainy Day” and Endowment Fund with ___% or ___(set amount)

2.3: Maintain a general fund balance sufficient to operate the next fiscal year.

2.4: Pursue investment options and opportunities to benefit the entire association.

2.5: Set aside ___% of the general fund each fiscal year for outreach and professional development.

 

Goal 3 – PROFESSIONAL DEVELOPMENT 

The OIAAA will identify a professional development format to benefit our membership

3.1: Create a New AD Workshop to include the OHSAA and support the new standards of the business.  

  1. Create within “So You Want to Be an AD” workshop

3.2: Collaborate with all associations to bring professional development and training to new ADs (3 years or less)

3.3: Enhance our professional development delivery method

  1. Increase virtual opportunities through workshops and LTIs
  2. Build the AD Toolbox to function as a Best Practice Guide
  3. Plan quarterly Hot Topics roundtable sessions

3.4: Place emphasis on the CAA designation in our LTI offerings to increase this certification amongst our members

  1. Increase CAA certifications by 10%
  2. Increase Members with CAA’s to CMAA by 2%

 

Goal 4 – COMMUNICATION

The OIAAA will promote the mission to our audiences.  In addition, solicit the input and needs from our membership.

4.1: Use various forms of social media and surveys to gather input from members on athletic policies.

4.2: Create a sub-committee to work with the Executive Director to assess needs and find resources to promote Education-Based Athletics 

4.3: Use social media and awards to celebrate and promote the profession of Athletic Administration

4.4: Network with other state associations to learn different ways to promote Education-Based Athletics

OIAAA and OHSAA “The Bruce Brown Award of Excellence”

OIAAA/OHSAA

“The Bruce Brown Award of Excellence”

Past Recipients

BBAE Cohort Testimonials

Bruce Brown Award of Excellence Cohort Application

Purpose:

To recognize on-going and consistent efforts on the part of Ohio interscholastic athletic departments that demonstrate best practices and nationally accepted standards in the endorsement and promotion of education-based athletic programming.  Specifically, this award recognizes schools that demonstrate intentional efforts to shift the culture of school-based sport programs as an on-going process.

The name was changed to honor the first Executive Director of the OIAAA, Bruce Brown.

Award Criteria:

  1. Candidate must possess a CAA credential. 
  2. Must submit an application to participate in a cohort. (Application Link)
  3. There will be two cohorts offered per year: January thru April and May thru August.
  4. Evidence-based submissions will be reviewed and approved by the OIAAA Award of Excellence Chair or his designee. 
  5. All submissions must be school board approved.
  6. There is a $100.00 application fee.
  7. An athletic administrator can only receive the award one time.

Awards will be presented annually at the OIAAA State Conference in Columbus, Ohio.

Criteria Domains:

  1. Philosophy of Education-based Athletics
  2. Education Strategies
  3. Risk Management
  4. Access/Equity
  5. Assessment
  6. Technology/Media
  7. Sports Medicine
  8. Innovation/Creativity
  9. Continuous Improvement

Philosophy of Education-based Athletics:

  • Athletic department philosophy statement which specifically identifies the mission of interscholastic athletic programs as extensions of the curricular/academic program within the school district.  Statement should include educational objectives of the athletic department/programs.
  • Evidence of Board of Education adoption of athletic department philosophy.
  • Evidence of athletic department philosophy posted in/on following:
    • Athletic Department handbook – Proof of BOE Approval
    • Coach/Athlete/Parent handbook – Proof of BOE Approval
    • Athletic department statement on school website

Education Strategies:

  • Evidence of the athletic administrator’s personal professional development activities specific to interscholastic athletics within the 12 months prior to submission for the Award.  Examples would include, but not limited to:
    • Attendance at the OIAAA State Conference
    • Completion of at least two Leadership Training Courses (LTC)
    • Acquiring one or more of the following designations:
      • RAA  (through NIAAA)
      • RMSAA  (through NIAAA)
      • CAA  (through NIAAA)
      • CMAA  (through NIAAA)
      • AIC  (through NFHS)
      • CIC  (through NFHS)
    •  Earning a Master’s degree in Education or Athletic Administration
  • Evidence (copies of agendas) of meetings and in-house sessions for purposes of training, educating, updating in-house coaching of athletic staff members.  Examples might include regular coaches’ meetings (pre- and in-season), in-services specific to interscholastic athletic topics, mentoring, strategic planning, etc.
  • Evidence of support and promotion of coach education beyond sport-specific (offensive/defensive strategies) training.  Examples of such tactics could include in-house seminars on media/public relations, promotion of Accredited Interscholastic Coach certification (NFHS online courses), etc.
  • Provide a brief (one page or less) overview of the process for mentoring new coaches currently within the athletic department.
  • The applicant school’s athletic administrator must be a member of the Ohio Interscholastic Athletic Administrators Association (OIAAA) for the school year of award submission.

 

Risk Management:

  • Provide evidence of sport specific cautionary statement provisions shared with parents and students – FinalForms
  • Emergency Action Plan. Including all site-specific sport venues.
  • Describe protocols currently in place to assess atmospheric (heat, humidity) and severe weather (lightning) emergencies for athletic teams.  —- Fourteen Legal Duties and Facilities Inspection Report

 

Access/Equity:

  • Evidence of assessment plan for athletic department and programs relative to accessibility and equity parameters.  Some examples of evidence may include:
    • Facility inventory (listing of boys and girls facilities, age/condition of facilities, fiscal support for upkeep, etc.)
    • Line-item budget comparisons (by sport; by gender)
    • Title IX surveys and/or studies – BOE Policy  — Game and Practice Facilities practice and game schedules (Show Example)
    • Provisions and accommodations for students with disabilities (“How are special needs students engaged within your interscholastic athletic programs?”)  

 

Assessment:

  • Description of the process utilized to evaluate and assess coaches within your interscholastic athletic program.  More than just the evaluation tool (form), what protocol is utilized to review and target improvement within the coaches and the sport-specific program?

Technology/Media:

  • Provide five (5) examples the interscholastic athletic department utilizes technology/media in support of education-based athletics.  Examples may include, but not limited to:
    • Posting and accessibility of team schedules (FinalForms)
    • Availability of public-access information (Athletic Department Website)
    • Utilization of “push” data (e.g., parent alerts, text messaging, Twitter/Facebook feeds)
    • Local/School/Public media access to interscholastic sport programs and events
    • Feedback and survey opportunities for stakeholders and/or community

Sports Medicine:

  • Provide evidence of “Emergency Action Plan” protocols that are utilized by interscholastic teams within the school’s athletic department.  (Example Link)
  • EACH team’s plan should include:
    • Facility layout
    • Entry and exit routes (particularly for EMS and evacuation routes)
    • Location of rescue and first aid equipment

 

Innovation/Creativity:

  • Provide examples and description of non-contest engagement of students and/or adults within the scope of the school’s interscholastic athletic program.  Examples of such may be:
    • Varsity team members traveling to elementary school to read to students
    • Choir students who audition and perform the “National Anthem” at athletic events
    • Non-participant student involvement; e.g., student media crew for graphics or video board at game events, student host squad for guest teams or game officials, etc.
    • Student-Athlete Advisory Council
    • Community stakeholder engagement with planning, advisory or feedback groups related to interscholastic athletics

Continuous Improvement:

  • Identify at least one organized event/activity where the educational mission and purpose of interscholastic athletics is clearly and intentionally addressed.  Specifically, how is the question of “What is the true purpose of having sports within our schools?” being answered with your stakeholders?
  • Provide an example of how the athletic department delivers a continuing message and supports “Respect the Game” and Sportsmanship initiatives within your school and league.

 

The objective of the “Award of Excellence” is to recognize those Ohio interscholastic athletic departments who are purposefully educating and supporting the mission of education-based athletics in Ohio.  Defining success based solely upon “wins and losses” or the number of championship trophies a school/team possesses misses the mark of what our interscholastic athletic programs should be targeting.  The award is designed to honor and celebrate those school athletic departments that are attempting to shift the sport culture toward the genuine purpose of why sports are a part of our school and community culture in America.

 

As such, the collection and submission of data is meant to be a reflection of what schools are already doing to underscore the mission of education-based athletics.  To create a level of consistency and to maintain an appropriate level of professionalism, submission of school data should follow this protocol: Evidence-based documentation will be submitted electronically through the Final Forms Platform. Each cohort team will receive a tutorial on the process.

Example of Sport-specific Cautionary Statement 

Emergency Action Plan Site Specific 

Fourteen Legal Duties

Information contact: 

Randy Tevepaugh, CMAA

Bruce Brown Award of Excellence Chair

rtevepaugh@scsrockets.org

440-759-9870 cell

The Return of SUMMER INSTITUTE in 2021!!!!! Save the Dates!

2021 SUMMER INSTITUTE

The past five summers’ “Summer Leadership Institute” have proved to be one of the most successful professional development opportunities for athletic administrators on record. Nearly 1,200 class roster spots were filled over three days of training the past four years which assisted school leaders in our interscholastic settings.

We will again be hosting this educational event in the summer of 2021!  The Summer Institute is a collaborative project between the Ohio Interscholastic Athletic Administrators Association (OIAAA) and the Ohio High School Athletic Association (OHSAA) and is scheduled for June 8, 9 and 10, 2021. 

The purpose of the Summer Institute is to provide appropriate training and professional development for audiences directly involved with the education-based athletic programs within Ohio schools.  Target audiences include, but are not limited to, newly appointed athletic administrators, experienced athletic administrators, coaches, building principals, superintendents and other school personnel who have a connection with school-based athletic programming.

With more and more attention being shifted toward the training and certification of Ohio athletic administrators, the Summer Institute can provide coursework credits toward RAA, CAA and CMAA certifications.  Also, additional training will be provided to ensure a more comprehensive and knowledge-based of the OHSAA governance and proactive guidance through the individual sessions.

Below are courses for our 2021 Summer Institute.  Look for specific course information and registration information coming to you this week through your OIAAA AMP account.

SAVE THE DATES:

2021 Summer Institute—June 8, 9 and 10, 2021 on Zoom

  • Leadership Training Courses 501, 502, 503, 504, 506, 508:  These are the core courses which cover “Athletic Administration, A to Z”.  These courses are also required for the national certifications.

  • For those looking to join the Ohio teaching faculty we will offer LTC 790

  • Updates from OHSAA:  As Ohio moves into its fourth full year of working with programs of the OHSAA, like Arbiter and Competitive Balance, we will provide learning sessions to improve and enhance great efficiency and success with athletic department personnel.

Leadership Training ELECTIVE Courses: 640, 709, 714, and 715 . With 40 high-quality and nationally certified courses provided through the NIAAA, Ohio will offer courses that reflect the needs and wants of our membership.  These courses will also provide necessary credit toward CMAA national certification.

 

Connecting Collaborating and Celebrating!

Please join us for the first Minority Athletic Directors Association of Ohio (MADA OH for short) zoom 
meeting on February 16th at 11:00 AM. We are excited about this initiative and look forward to 
sharing the vision!  Please see the attached flyer for our special guests. 
 
Registration is required using the link below:
 
https://forms.gle/Wic39oLaNW6p935g9