May 2021 OIAAA Newsletter
To view the May 2021 Newsletter, Click HERE
Welcome BSN as an OIAAA Sponsor! Gear Available until May 20th
OIAAA and OHSAA “The Bruce Brown Award of Excellence”
OIAAA/OHSAA
“The Bruce Brown Award of Excellence”
2023-2024
Purpose: To recognize on-going and consistent efforts on the part of Ohio interscholastic athletic departments that demonstrate best practice in the endorsement and promotion of education-based athletic programming. Specifically, this award recognizes schools that demonstrate intentional efforts to shift the culture of school-based sport programs as an on-going process.
The name was changed to honor the first Executive Director of the OIAAA, Bruce Brown.
Award Criteria:
- Ohio interscholastic athletic departments may submit their data (as indicated below) at any time of the school year.
- All data submitted must have been deployed, created or accomplished within the past 12-month period at the time of submission.
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Submissions will be reviewed and approved by the Executive Director and/or the OIAAA Award of Excellence Chair.
- Two LTC Classes are required within a year leading up to the Bruce Brown Award of Excellence.
Criteria Domains:
- Philosophy of Education-based Athletics
- Education Strategies
- Risk Management
- Access/Equity
- Assessment
- Technology/Media
- Sports Medicine
- Innovation/Creativity
- Continuous Improvement
Provisions for submission of evidence:
Philosophy of Education-based Athletics:
- Athletic department philosophy statement which specifically identifies the mission of interscholastic athletic programs as extensions of the curricular/academic program within the school district. Statement should include educational objectives of the athletic department/programs.
- Evidence of Board of Education adoption of athletic department philosophy.
- Evidence of athletic department philosophy posted in/on following:
- Athletic Department handbook – Proof of BOE Approval
- Coach/Athlete/Parent handbook – Proof of BOE Approval
- Athletic department statement on school website
Education Strategies:
- Evidence of the athletic administrator’s personal professional development activities specific to interscholastic athletics within the 12 months prior to submission for the Award. Examples would include, but not limited to:
- Attendance at the OIAAA State Conference
- Completion of at least two Leadership Training Courses (LTC)
- Acquiring one or more of the following designations:
- RAA (through NIAAA)
- RMSAA (through NIAAA)
- CAA (through NIAAA)
- CMAA (through NIAAA)
- AIC (through NFHS)
- CIC (through NFHS)
- Earning a Master’s degree in Education or Athletic Administration
- Evidence (copies of agendas) of meetings and in-house sessions for purposes of training, educating, updating in-house coaching of athletic staff members. Examples might include regular coaches’ meetings (pre- and in-season), in-services specific to interscholastic athletic topics, mentoring, strategic planning, etc.
- Evidence of support and promotion of coach education beyond sport-specific (offensive/defensive strategies) training. Examples of such tactics could include in-house seminars on media/public relations, promotion of Accredited Interscholastic Coach certification (NFHS online courses), etc.
- Provide a brief (one page or less) overview of the process for mentoring new coaches currently within the athletic department.
- The applicant school’s athletic administrator must be a member of the Ohio Interscholastic Athletic Administrators Association (OIAAA) for the school year of award submission.
Risk Management:
- Provide evidence of cautionary statement provisions shared with parents and students (per sport)- Click HERE for example of a Cautionary Statement
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Emergency Action Plan. Including all site-specific sport venues.
- Describe protocols currently in place to assess atmospheric (heat, humidity) and severe weather (lightening) emergencies for athletic teams. —- Fourteen Legal Duties Facilities and Inspection Report
Access/Equity:
- Evidence of assessment plan for athletic department and programs relative to accessibility and equity parameters. Some examples of evidence may include:
- Facility inventory (listing of boys and girls facilities, age/condition of facilities, fiscal support for upkeep, etc.)
- Line-item budget comparisons (by sport; by gender)
- Title IX surveys and/or studies – BOE Policy — Game and Practice Facilities Schedule (Example)
- Provisions and accommodations for students with disabilities (“How are special needs students engaged within your interscholastic athletic programs?”)
Assessment:
- Description of the process utilized to evaluate and assess coaches within your interscholastic athletic program. More than just the evaluation tool (form), what protocol is utilized to review and target improvement within the coach(es) and the sport-specific program?
Technology/Media:
- Provide five (5) examples the interscholastic athletic department utilizes technology/media in support of education-based athletics. Examples may include, but not limited to:
- Posting and accessibility of team schedules
- Availability of public-access information
- Utilization of “push” data (e.g., parent alerts, text messaging, Twitter/Facebook feeds)
- Local/School/Public media access to interscholastic sport programs and events
- Feedback and survey opportunities for stakeholders and/or community
Sports Medicine:
- Provide evidence of “Emergency Action Plan” protocols that are utilized by interscholastic teams within the school’s athletic department. Click HERE for example of an Emergency Action Plan
- EACH team’s plan should include:
- Facility layout
- Entry and exit routes (particularly for EMS and evacuation routes)
- Location of rescue and first aid equipment
- Location of landline telephones with emergency numbers and personnel posted
- Location of a cell phone and the person responsible for carrying it
- Location of keys that may be necessary for access to phones and equipment
- Location of rescue equipment and first aid kit(s)
- Location of emergency supplies (e.g. flashlights, fire extinguishers, masks, gloves, etc.)
Innovation/Creativity:
- Provide examples and description of non-contest engagement of students and/or adults within the scope of the school’s interscholastic athletic program. Examples of such may be:
- Varsity team members traveling to elementary school to read to students
- Choir students who audition and perform the “National Anthem” at athletic events
- Non-participant student involvement; e.g., student media crew for graphics or video board at game events, student host squad for guest teams or game officials, etc.
- Student-Athlete Advisory Council
- Community stakeholder engagement with planning, advisory or feedback groups related to interscholastic athletics
Continuous Improvement:
- Identify at least one organized event/activity where the educational mission and purpose of interscholastic athletics is clearly and intentionally addressed. Specifically, how is the question of “What is the true purpose of having sports within our schools?” being answered with your stakeholders?
- Provide an example of how the athletic department delivers a continuing message and supports “Respect the Game” and Sportsmanship initiatives within your school and league.
The objective of the “Award of Excellence” is to recognize those Ohio interscholastic athletic departments who are purposefully educating and supporting the mission of education-based athletics in Ohio. Defining success based solely based upon “wins and losses” or the number of championship trophies a school/team possesses misses the mark of what our interscholastic athletic programs should be targeting. The award is designed to honor and celebrate those school athletic departments that are attempting to shift the sport culture toward the genuine purpose of why sports are a part of our school and community culture in America.
As such, the collection and submission of data is meant to be a reflection of what schools are already doing to underscore the mission of education-based athletics. To create a level of consistency and to maintain an appropriate level of professionalism, submission of school data should follow this protocol:
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- Submission of materials should be inclusive of all data that is to be considered. “Part and parcel” submissions (scattered or segmented submission of data over time) will not be accepted.
- Electronic OR hard-copy data submissions are permissible.
- Submission for the award can be made at any time of the year; once all criteria have been met, corresponding data can be submitted.
- Data submission should be sent electronically to: Randy Tevepaugh, OIAAA at: rtevepaugh@scsrockets.org
Deadline date is Oct 1st
- Two cohorts will be available each year (Jan-April) (May-August)
- Questions regarding the award and data submission can be directed to Randy Tevepaugh per the above e-mail address.
APPENDIX: A—Award Data Submission Cover Sheet
OIAAA/OHSAA
“Award of Excellence”
Submission of Data
Submitting school: ______________________________________
Athletic Director: _______________________________________
Contact e-mail: _________________________________________
Contact phone number: ________________________________
Date of Submission: _______________________________
Type of submission (check one): ______ Hard copy
______ Electronic copy
Please organize your data in the following order and identify each category within your data. Where multiple examples are provided within a category, please title each example for clarity.
- Philosophy of Education-based Athletics
- Education Strategies
- Risk Management
- Access/Equity
- Assessment
- Technology/Media
- Sports Medicine
- Innovation/Creativity
- Continuous Improvement
Submit your data to: (Electronic copy): Randy Tevepaugh rtevepaugh@scsrockets.org
(Hard copy): Randy Tevepaugh, OIAAA
8368 Summit Dr.
Chagrin Falls, Ohio 44023
APPENDIX: B—Example of Sport-specific Cautionary Statement
BASKETBALL CAUTIONARY STATEMENT
Basketball is a highly competitive, fast-action game that places demands on the individual player. For this reason, coaches will implement conditioning regimens that are based on scientific principles, and designed to enhance player endurance, quickness and playing skills. While contact and rough play are prohibited by rule, a certain amount of inadvertent physical contact is predictable. To enhance stability and strength, certain weight room workouts may also be prescribed along with a regular practice activity. In addition, the following considerations and cautions will enhance player enjoyment and safety.
PREPARATION FOR ACTIVITY:
- Wear all pads, braces and supportive undergarments to all practices and competitions.
- Clothing and shoes should fit properly, be comfortable, and allow for maximal physical efforts. Clothing should be kept clean and sanitary.
- Clothing should prevent heat dissipation or restrict movement.
- Players should ingest the equivalent of 4 – 6 glasses of water each day.
- Feet should be covered with a thin cotton sock followed by a heavier wool sock. If blisters are a chronic problem or begin to appear, coaches or trainers should be consulted for appropriate responses or preventive actions.
- Players who require corrected vision must wear shatterproof glasses or lenses. Glasses must be mounted in break resistant frames and be held in place by an elastic strap.
- Players requiring preventive taping, padding, or bracing should arrive early enough to receive treatment and be able to participate in specialty work.
- Remove all jewelry, metal hair clips and hats.
- No horseplay, rough-housing, hazing or initiations.
- Players with seizure, neuromuscular, renal, cardiac, insulin/diabetic, or chronic skeletal problems, disorders or diseases, must present a physician’s approval prior to participation in any practice session.
- High top basketball shoes are suggested, and they should be- properly laced up.
- The use of braces is recommended.
- Mouth guards are highly recommended. IN THE LOCKER ROOM:
- Be alert to slippery floors.
- Be alert to changes in floor texture and elevated thresholds between lockers and shower rooms.
- Keep floors free of litter. Place all personal belongings in assigned lockers.
- Close and lock locker doors when away from your assigned locker.
- Keep soap and shampoo in the shower area.
- Use foot powder in designated areas.
- Refrain from rapid movements, rough-house or horseplay in locker/shower areas.
- Identify incidents of foot or skin infection to coach(es) immediately.
- No hazing or initiations.
TRAVEL TO CONTEST/PRACTICE SITE
- Be alert to ramps leading to practice/contest area.
- Be alert to variations of surfaces of locker room, ramps, stairways, or playing floors.
- Be alert to the following:
- Ball carts.
- Basketballs in flight, rolling, rebounding or bouncing.
- Wind sprints or fast break drills.
- Proximity of bleachers and walls to playing surface.
- Stretch thoroughly and jog easy laps to warm up.
- Do not accept rides home from strangers.
- Be alert for possible hazards when conditioning in the halls.
- Be aware of and avoid contact with bleachers, curtains, and any other miscellaneous peripheral equipment.
- No horseplay. rough housing, hazing or initiations. HAZARDS SPECIF1C TO BASKETBALL:
- Be alert to dehydration symptoms. Dry mouth, inability to cool down, dizziness/lightheaded. Ingest 4-6 glasses of water during the school day and additional amounts at practice.
- Frequent drink breaks will be built into the practice plan and players should make use of each one.
- Foot Problems ·Refer to coach(es) or athletic trainer.
- Blisters.
- Calluses.
- Ingrown toenails.
- Fungus infections or plantar warts.
- Other Skin-Problems ·Refer to coach(es).
- Boils.
- Rashes.
- Floor bums, cuts.
- Ankle and other orthopedic problems.
- Sprains • new – ice, compression, elevation, rest.
- Sprains • old. taping, easy workouts, rehabilitative exercise
- Weight training regimens will have separate standards and progressions designed to enhance safety and physical conditioning.
- Respiratory diseases can be a major problem. A vitamin supplement, fluids, regular rest, proper nutrition and dress contribute to the maintenance of health. Notify coach about use and location of inhalants.
- Check your weight. Sudden or large losses over a month should be brought to the coaches’ attention, especially if you are feeling tired or ill or if you demonstrate cold symptoms and swollen throat or neck glands.
- DO NOT hang on the rims or nets.
- DO NOT engage in rough, thoughtless play.
- DO NOT run under a player who is in the air to shoot or receive a pass. 12. DO NOT swing elbows excessively when clearing a rebound.
- Taller players may need to be alert to their proximity to the lower surface of the backboard.
- DO NOT take an intentional foul that might cause an injury to an opponent.
- When taking a charge or screening an opponent, assume a weight-balanced, protected position.
- lf a backboard shatters, notify the coach and keep people away from the broken glass. BROKEN BACKBOARDS ARE THE FINANCIAL RESPONSIBILITY OF THOSE WHO BREAK THEM!
- Notify the coach or trainer of any injury, no matter how slight it may seem.
- DO NOT share water bottles, towels, or anything else that might transmit body fluids or pathogens.
EMERGENCIES:
Because of the nature of basketball, some injuries will occur. All injuries must be called to a coach’s attention. Most will be minor and can be managed with basic first aid. However, an occasional situation may require more intense management and may also necessitate involvement of squad members as follows:
- Be alert to any injury that the coach may not see. He/she will manage the person in trouble.
DO NOT move the victim! Assist by:
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- Stop all practices, scrimmages.
- After calling the coach to manage the situation, help with the injured person;
- Telephone for additional assistance (phone numbers and information are posted on the telephone); obtain first aid supplies or equipment.
- Keep onlookers away.
- Sit or kneel in close proximity.
- Direct rescue squad members to the site.
- Fire or Fire Alarm:
- Evacuate and remain 150 feet from the building.
- Be prepared to implement emergency procedures.
- Bomb Threat:
- Evacuate building and remain-200 yards from building.
- Tornado:
- Go to basketball team room, sit on floor next to and facing lockers.
ACKNOWLEDGMENT
We certify that we have read, understand, and agree to adhere to the cautions, considerations and responsibilities required for participation on the xxxxxxxxx High School Basketball Team.
Parent/Guardian Signature Date
APPENDIX: C—Emergency Action Plan sample
ATHLETICS: “EMERGENCY ACTION PLAN”
Team:_______________________________________ Coach:__________________________
Coach’s Cell Phone: ______________________________
- Each coach must complete all requested data within the first two days of official practice start.
- An Emergency Action Plan PRACTICE must be completed within the first week of each practice season (see notes at bottom of this page).
- One copy of this completed page must be on file in the High School athletic office within seven days of the first official start date of practice.
- Additional copies of this data should be provided to each coaching staff member, designated first-aid responder and the athletic trainer.
Practice site and official address: _______________________________
Specific directions to practice/home site from nearest major intersection: _______________________________
Where should EMS come to have quick access to the injured athlete:
__________________________________
Who is to provide primary care to the athlete:_________________
Where is the First-Aid kit located: ______________________________
Where is the AED located from your area: _________________________
Where are the Emergency Medical Information forms: _______________
Who calls EMS: ______________________________________________________
Where is the phone from which to call EMS:________________________
Who notifies the parent(s) that athlete is being transported: ______________
Who notifies the trainer and athletic director: ________________________
Who manages the remainder of contest/practice: ______________________
Who opens doors/gates for EMS: _______________________________
Who travels with injured athlete: _________________________________
Who does follow-up with parent: __________________________________
Who documents the injury: ______________________________
Where is the closest weather shelter: _______________________________
Who has keys/access to weather shelter: _____________________
Who performs daily safety check of field/court area:____________________
Date of “Emergency Action Plan” Practice: ___________________________
Verified by: ______________________________________
Date: __________
APPENDIX: D—“Award of Excellence” Data checklist
OIAAA/OHSAA “AWARD OF EXCELLENCE” CHECKLIST
Order of submitted data
____ “Award of Excellence” cover sheet
____ Athletic Department philosophy statement
____ BOE adoption of Athletic Department philosophy
____ Athletic Department philosophy posting in: Coaches handbook, Athlete/Parent Handbook, online
____ Athletic Administrator’s professional development example
____ Example agenda of in-house coaching staff meeting/training session
____ Example of promotion of coach education
____ Example of Budget process
____ Verification of Athletic Administrator’s membership in OIAAA
____ Example of sport-specific “Cautionary Statement” (identified with school name)
____ Accessibility/Equity example
____ Description of Coach/Program assessment process
____ Five technology/media utilization examples
____ Example of “Emergency Action Plan” (identified by sport-specific and school data)
____ Example of non-contest engagement within interscholastic athletic program
____ Example of promoting educational mission of interscholastic athletics within school/community
April 25, 2021 OIAAA Executive Board Minutes
OIAAA Executive Board Meeting
OSAAA/OSBA Building
10:00am Regular Meeting
Welcome Guimond
Additional items
Approval of Agenda Motion: Roberts 2nd Gary Carries
Approve agenda
Approve Minutes from March meeting
Motion: Heath 2nd Chuck Carries
- OASSA Report Tim Freeman
III. OHSAA Report Doug Ute
Discussion of OHSAA proposal
- Financial Report King
Insurance cost will increase for members from 35 cents to 38 cents per member.
Financial report included in the April documents for the meeting.
Motion Gary 2nd Chuck Carries
- Reports
Conference Chair Powers
NA
Vendor Chair O’Neal
Nothing New at this time waiting on direction from Gov.
Certification Payne
Awards Shumacher
NIAAA winners will be announced this week
OIAAA scholarships proposing 12 scholarships at approx $300
Motion: Roberts 2nd Beck Carries
Allocate 12 $500 scholarships for the 2021 year
NIAAA State Award of Merit- Joe Roberts
Jon Payne nominated for Kovaleski Award
Citations – No Applicants
OIAAA Award – What to do with 2020 recipients
We could do a video presentation.
2021 recipients need info to Bill by June.
Years of Service – Difficulties getting accurate information- Asking rep to get the
15 year members
Proposing the Awards committees be composed of people currently sitting on the
Board.
The SW has asked if they could nominate 5 AD of the Year for 2021 (allowed up
to 4) The membership agreed to allow the SW to have 5 AD of Year for 2021.
Webpage Frombach
Discussion on Gipper and Erich/Glen will reach out to see if they may want to sponsor.
We need to update the calendar or take down the calendar feature.
Erich will pull some analytics of website use.
Discussion about AMP and Retired numbers:
Steve asked if we should contact the list of retired ADs to get them to be a part of AMP and should members activate their AMP memberships.
Newsletter Gillespie
Deadline is 4/30
If you would like to add an athlete to the cover send photos to Glen G.
LTI Gillespie
Summer institute info will come out the week of 4/25
This will be virtually- ZOOM
We are still looking for a newsletter chair- SW has someone interested
- Executive Director Report Gillespie
Focusing on the strategic plan
Will be attending the Section 2 and NEDC
Discussion around the latest OHSAA decisions
VII. Strategic Plan Renner/Roberts
Will be a separate meeting following regular meeting
VIII. Board Reports
Central Rep
May 13 Central meeting at Hunting Park
Minority Rep
Participated in a State wide MADA meeting 45-50 participants hoping to branch
out through the OIAAA. Would like to see a minority focus session at the
conference.
Female Rep
NA
Middle School Rep
NA
East Rep
April 30 in person spring conference in cambridge.
Northeast Rep
NA
Northwest Rep
Round table on Wednesday 4/28
Landscape of the NW leagues is changing.
Southeast Rep
NA
Southwest Rep:
June 2-SWOADA Golf Outing 11:00am-Heatherwoode Golf Course. Dinner and Awards follow golf. 156 Current Members
Motion to adjourn Gary 2nd Chuck Carries
Next meeting August 8 at 10:00am at the OHSAA. Conference Planning at 9:00am
The Return of SUMMER INSTITUTE in 2021!!!!! Save the Dates!
2021 SUMMER INSTITUTE
The past five summers’ “Summer Leadership Institute” have proved to be one of the most successful professional development opportunities for athletic administrators on record. Nearly 1,200 class roster spots were filled over three days of training the past four years which assisted school leaders in our interscholastic settings.
We will again be hosting this educational event in the summer of 2021! The Summer Institute is a collaborative project between the Ohio Interscholastic Athletic Administrators Association (OIAAA) and the Ohio High School Athletic Association (OHSAA) and is scheduled for June 8, 9 and 10, 2021.
The purpose of the Summer Institute is to provide appropriate training and professional development for audiences directly involved with the education-based athletic programs within Ohio schools. Target audiences include, but are not limited to, newly appointed athletic administrators, experienced athletic administrators, coaches, building principals, superintendents and other school personnel who have a connection with school-based athletic programming.
With more and more attention being shifted toward the training and certification of Ohio athletic administrators, the Summer Institute can provide coursework credits toward RAA, CAA and CMAA certifications. Also, additional training will be provided to ensure a more comprehensive and knowledge-based of the OHSAA governance and proactive guidance through the individual sessions.
Below are courses for our 2021 Summer Institute. Look for specific course information and registration information coming to you this week through your OIAAA AMP account.
SAVE THE DATES:
2021 Summer Institute—June 8, 9 and 10, 2021 on Zoom
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Leadership Training Courses 501, 502, 503, 504, 506, 508: These are the core courses which cover “Athletic Administration, A to Z”. These courses are also required for the national certifications.
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For those looking to join the Ohio teaching faculty we will offer LTC 790
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Updates from OHSAA: As Ohio moves into its fourth full year of working with programs of the OHSAA, like Arbiter and Competitive Balance, we will provide learning sessions to improve and enhance great efficiency and success with athletic department personnel.
Leadership Training ELECTIVE Courses: 640, 709, 714, and 715 . With 40 high-quality and nationally certified courses provided through the NIAAA, Ohio will offer courses that reflect the needs and wants of our membership. These courses will also provide necessary credit toward CMAA national certification.
MADA Scholarship: Application due by May 21st
OIAAA Newsletter: February 2021
To view 2021 February OIAAA Newsletter click HERE
Connecting Collaborating and Celebrating!
Please join us for the first Minority Athletic Directors Association of Ohio (MADA OH for short) zoom meeting on February 16th at 11:00 AM. We are excited about this initiative and look forward to sharing the vision! Please see the attached flyer for our special guests. Registration is required using the link below: https://forms.gle/Wic39oLaNW6p935g9
Press Release: Julie Renner name the 1st OIAAA Assistant Executive Director
The Ohio Interscholastic Athletic Administrators Association (OIAAA) is pleased to announce that Julie Renner has been appointed to the Assistant Executive Director position. This is a new role within the OIAAA that was a vision of the late executive director, Bruce Brown, to help continue the mission of the association.
“Being appointed the Assistant Executive Director is an honor”, Renner said. “As an Athletic Administrator, I always received great support from the OIAAA and found professional development opportunities to enhance the purpose of education-based athletics. I look forward to giving back. “
Renner is a member of the Southwest District Ohio Athletic Directors Association, the National Executive Directors Council and the state and national associations. She worked in K-12 education for over 25 years. Her administrative background includes: Principal, (2003-2013) in the New Richmond Exempted Village School District and District Director of Student Athletics, (2013-2018) with Loveland City School District.
Renner said,” I look forward to serving on the OIAAA Executive Board to support our members and the student-athletes of Ohio.”
OIAAA President Rick said, “the OIAAA is extremely excited to have someone of Julie’s caliber joining our team. I believe the combination of Julie and new Executive Director, Glen Gillespie, will be a perfect match to take our organization to new heights, adding to the good work that has been accomplished to date. I am very much looking forward to working with Julie and all she brings to the table.”
Executive Director Glen Gillespie echoed Rick’s statement while adding, “we already have a relationship through the help she has provided to the Leadership Training classes in the past. All of her duties will be worked out in the next few months but Julie has already started to make an impact with her wiliness to get involved”